Downtown Collingwood BIA Board of Management

THAT the content of the Collingwood Downtown BIA Board of Management agenda for Thursday, February 13, 2025, be adopted as amended: Addition of Report attached to agenda item 7.4 Addition of Report attached to agenda item 8.1 Addition of agenda item 11 - Board Membership

THAT the minutes of the regular meeting of the Collingwood Downtown BIA Board of Management held on January 16, 2025 be adopted as presented and forwarded to Council for receipt at its next regular meeting.

THAT the Downtown Collingwood BIA Board of Management approve the Collingwood Business Area Improvement Area Financial Report dated December 31, 2023 as presented, subject to clarification on the statement of financial position for 2023.

THAT the Collingwood Downtown BIA Board of Management accepts the Financial Statement for the period ending December 31, 2024 presented.

THAT the Collingwood Downtown Board of Management Business Improvement Area (BIA) endorse the 2024 Accounts Payable Vouchers for the period up to February 13, 2025 in the amount of $10,613.53 as presented.

THAT the Collingwood Downtown Board of Management Business Improvement Area (BIA) endorse the 2025 Accounts Payable Vouchers for the period up to February 13, 2025 in the amount of $8,218.93 as presented.

THAT the minutes of the Maintenance Advisory Committee be received as presented.

THAT the minutes of the Improvement Advisory Committee be received as presented.

THAT the minutes of the Promotion Advisory Committee be received as presented.

THAT the General Manager monthly report be received as presented.

THAT the Downtown Collingwood BIA Board of Management approve the 2025 Draft Budget as presented.

THAT the Collingwood Downtown BIA Board of Management endorse the 2024 Accomplishments and 2025 Goals as presented.

THAT The BIA Board of Management receive the Correspondence regarding patio concerns and recognize that the patio standards established by the Town meet applicable legislation and by-laws, which has been further supported by the reduced speed limit to 30 km/h in the downtown.

WHEREAS each Council term the Collingwood Downtown BIA puts forward their selected list of candidates to Council for appointment to the Board, following a formal election process conducted by the BIA; AND WHEREAS the candidates put forward by the BIA for the Board positions must be a property owner or tenant of property within the Business Improvement Area, or their nominee; AND WHEREAS a Board Member (Sarah Pennal) is changing employers, and the new employer wishes to appoint the member as their nominee to continue the remainder of the Board Term, recognizing a brief gap of ineligibility. THEREFORE BE IT RESOLVED THAT the BIA Board of Management request that Council confirm the re-appointment of Sarah Pennal as a member of the Collingwood Downtown BIA Board of Management immediately until the effective date as nominee on behalf of her new employer on March 3, 2025, and continue on as a Director for the remainder of the Term.

THAT the Collingwood Downtown BIA Board of Management accept the resignation of Bryn Davies effective February 14, 2025, and thank him for his valued contributions to the Board and Membership during his tenure.

WHEREAS the Collingwood Downtown BIA Board of Management has a vacancy on the Board effective February 14, 2025 for the reminder of the Term; AND WHEREAS in accordance with the Municipal Act 2001, as amended, the municipality may appoint a person to fill the vacancy for the unexpired portion of the term and the appointed person is not required to be a member of the improvement area; THEREFORE BE IT RESOLVED THAT the Collingwood Downtown BIA Board of Management deem it desirable to fill the vacancy with an eligible member of the business improvement area through an open call to their membership and would put forward their selected candidate to Council for formal appointment; AND THAT the Collingwood Downtown BIA Board of Management recommend Council support this approach to fill the Board vacancy.

THAT the meeting of the Downtown Collingwood BIA Board of Management be hereby adjourned at 9:49 a.m.