Council - Committee of the Whole

THAT the content of the Council-Committee of the Whole Agenda for April 14, 2025 be adopted as amended: Item 7.3.1 Addition of the amended staff report for PRC2025-01 Maximizing Ice Facility Availability; Item 14.2.3 Addition of staff report for C2025-06 Council Input for the Development of the 2026-2029 Collingwood & The Blue Mountains OPP Detachment Action Plan; Item 14.5.1 Addition of the amended staff report for T2025-03 Council Community Grant Award. Addition of Other Business Items: Mountain Road Project Update, Update on EPCOR, Update from FCM Board Meeting, Update on One Community Solutions

THAT Staff Report T2025-05 , Development Charge (DC) Complaint for 38 Madeline Drive, be received; AND THAT Council, having conducted a hearing in accordance with the Development Charges Act and hearing from the complainant and assessing the facts, herein dismiss the complaint and maintain the DCs as calculated for 38 Madeline Drive.

MacCulloch THAT the minutes of Council-Committee of the Whole meeting held March 31, 2025 (excluding Committee of the Whole recommendations) and Council Meeting held April 7, 2025, be approved as presented.

THAT the Committee of the Whole recommendations from its meeting held March 31, 2025 contained within the March 31, 2025, Council minutes be hereby approved as presented. P2025-09 Approval and Authorization By-law to Execute a Site Plan Control Agreement - 172 Vacation Inn Drive (Town File No. D111419) T2025-02 Long Term Strategic Financial Plan Update CAO2025-01 Operational Plan: 2024 Year End Accomplishments & 2025 Year Start (amended) PRC2025-01 Maximizing Ice Facility Availability (amended) Reports/Minutes of Other Committees and Boards (includes recommendation from the Trails and Active Transportation Advisory Committee regarding speed limit reductions to be

Amendment: THAT the governance structure of the Interim Board for the proposed eligible tourism entity “Collingwood Tourism” identified in Appendix B: Business Case to Establish Collingwood Tourism be amended as follows: The Mayor be designated as the Council Representative; The three (3) Industry Reps appointed to the Board be recruited consistent with the Town's Volunteer Recruitment process for advisory committees and boards.

THAT Staff Report P2025-08 , “2025 Tourism Master Plan Workplan” dated March 31, 2025 be received; AND THAT the implementation of the Tourism Master Plan initiatives outlined in Report P2025-08 be supported; AND THAT Council approve an allocation of up to $70,000 from the Municipal Accommodation Tax Reserve Fund for costs related to the retention of consulting services to support implementation of the 2025 Tourism Master Plan Workplan; AND THAT staff be directed to bring forward a request for an additional internal resource position or partial position for review as part of the 2026 budgeting process, including an analysis of cost savings for a staff position instead of relying on consulting services; AND THAT a by-law to establish Collinwood Tourism to act as the Town of Collingwood’s Eligible Tourism Entity, including adopting the Business Case, establishing a process for interim board appointment, and delegating authority to Senior Town Administration to execute the necessary incorporation documents and undertake related processes, be enacted and passed; AND THAT after 2 years of establishment, the legal structure of the Eligible Tourism Entity be re-evaluated to determine if incorporation as a fully independent not-for-profit entity is feasible, among other matters that may impact sound governance; AND THAT the governance structure of the Interim Board for the proposed eligible tourism entity “Collingwood Tourism” identified in Appendix B: Business Case to Establish Colli

THAT Staff Report C2025-07 , Response to US Trade War Tariff Impacts & Next Steps, be received; AND THAT Council direct to staff to: Continue to monitor the impacts of the tariffs, counter-tariffs, and other unplanned expenditures above the 2025 budget and develop financial strategies to help mitigate the effects, including further potential by-law and process amendments, where these actions do not have an unreasonably negative effect on Collingwood and Canada; Continue to proactively communicate with local businesses affected by tariffs, collaborate with the County of Simcoe to reinforce a regional approach, and undertake advocacy efforts including through the Federation of Canadian Municipalities, Association of Municipalities of Ontario and other umbrella organizations, and with orders of government to support these businesses as outlined in this Report or as opportunities arise; and Ensure alignment to the extent possible and feasible with the actions of upper orders of government, unless such alignment would demonstrably have negative impact on the Town or local businesses.

Amendment: THAT the version of the Canadian National Anthem played be instrumental.

AND THAT the playing of an instrumental version of the Canadian National Anthem be implemented at the beginning of Council meetings.

THAT the following By-laws be hereby enacted and passed this 14th day of April, 2025.

THAT Council herein receive the General Consent Agenda; AND FURTHER THAT the information and opinions provided in the General Consent Agenda Items are that of the author(s) and are not verified or approved as being correct: NVCA re: Appointment of CAO Letters received re: Concerns for Arts Centre Collingwood Musical Festival Letter re: Support for Arts Centre Proclamation: Dig Safe Month

THAT Council direct a letter be forwarded to the Province, Minister of Municipal Affairs and Housing, and MPP Saunderson that shares the individual members of Council’s and the CAO’s input and feedback on the proposed Strong Mayor Powers proposed for the Town of Collingwood; AND THAT Council request further clarification or future consideration on enhanced protection for the use of Strong Mayor Powers to avoid any potential misinterpretation and guardrails for efficient use of such Powers.

THAT Council herein move into Committee the Whole Session.

THAT Staff Report P2025-10 , “Draft Plan of Subdivision Approval Extension Request – Red Maple (725 Tenth Line, Town File PLEDP2024400)”, dated April 14, 2025, be received; AND THAT the Request for Extension of Draft Plan Approval for the Plan of Subdivision – Red Maple (PLEDP2024400), be approved for a period of six (6) months with the expectation that the proponent will at minimum register Block 198 containing the Taylor Creek and associated trail to facilitate conveyance to the Town.

MacCulloch THAT the allocation of the proceeds be amended to 30% of the proceeds of the 2025 Mayor’s Golf Challenge be allocated to the 2026 Council Grants & Donation budget and the remaining 70% be allocated to the Collingwood & District Special Olympics; AND THAT paragraphs three and four be replaced with: THAT Council directs Staff to provide a submission in the similar format of current grant programs from the Collingwood and District Special Olympics to be considered within the Mayor’s Golf Tournament in future budget processes with regard to maintaining or making an adjustment to the level of support for Collingwood and District Special Olympics. Delete as no longer relevant : AND THAT Council directs Staff to update the 2017 Mayor’s Golf Challenge Reserve Policy to reflect the aforementioned changes.

MacCulloch THAT Staff Report PRC2025-02, Mayor’s Golf Challenge Beneficiaries, be received; AND THAT Council approves 30% of the proceeds of the 2025 Mayor’s Golf Challenge be allocated to the 2026 Council Grants & Donation budget and the remaining 70% be allocated to the Collingwood & District Special Olympics; AND THAT Council directs Staff to provide a submission in the similar format of current grant programs from the Collingwood and District Special Olympics to be considered within the Mayor’s Golf Tournament in future budget processes with regard to maintaining or making an adjustment to the level of support for Collingwood and District Special Olympics.

THAT Council approve the additional key themes (and action items as defined herein) as important input and considerations for the development of the 2026-2029 Collingwood & The Blue Mountains OPP Detachment Action Plan: Bike patrol (under Traffic and Road, Waterway & Trail Safety) Improved delivery time for Vulnerable Sector Check and advocacy for it The Detachment Commander and/or Board Chair make periodic presentations to Council

THAT Staff Report C2025-06 , Council Input for the Development of the 2026-2029 Collingwood & The Blue Mountains OPP Detachment Action Plan, be received; AND THAT Council approve the following as key themes (and action items as defined herein) as important input and considerations for the development of the 2026-2029 Collingwood & The Blue Mountains OPP Detachment Action Plan; Community Relationships and Trust Building: Substance Abuse, Mental Health and Homelessness: Traffic and Road, Waterway & Trail Safety: Resource Allocation and Management: Cultural Competency and Diversity: Environmental and Emergency Preparedness: Local Crime Trends and Prevention Bike patrol (under Traffic and Road, Waterway & Trail Safety) Improved delivery time for Vulnerable Sector Check and advocacy for it The Detachment Commander and/or Board Chair make periodic presentations to Council AND FURTHER THAT a copy of the approved feedback be forward the Collingwood OPP Detachment Board for information.

THAT in accordance to the Procedural By-law, the meeting be extended by one hour.

THAT the following minutes of Other Committees and Boards be received and the recommendations contained therein be approved: Minutes - Collingwood Heritage Committee Meeting - March 6, 2025 Minutes - Collingwood Public Library Board - February 27, 2025

AND THAT Council increase the CCG by approximately $8,000 from the remaining 2024 Mayor’s Golf Tournament proceeds, and approve funding of the four in-kind requests that were unsuccessful in the CRCG process prorated to their asks prorated to their asks proportionate to the remaining available funds.

THAT Staff Report T2025-03, 2025 Council Community Grant Award, be received; AND THAT Council increase the CCG by approximately $8,000 from the remaining 2024 Mayor’s Golf Tournament proceeds and approve funding of the in-kind requests that were unsuccessful in the CRCG process prorated to their asks proportionate to the remaining available funds, pertaining only to the requests related to the Hope Chapel and the Optimist Club.

THAT Council herein rise from Committee of Whole and return to the regular Council meeting.

MacCulloch THAT By-law No. 2025-035, being a by-law to confirm the proceedings of the regular meeting of Council held April 14, 2025, be enacted and passed this 14th day of April, 2025.

THAT the Council meeting be hereby adjourned at 7:55 p.m.

THAT the minutes of Council-Committee of the Whole meeting held March 31, 2025 (excluding Committee of the Whole recommendations) and Council Meeting held April 7, 2025, be approved as presented.

THAT the Committee of the Whole recommendations from its meeting held March 31, 2025 contained within the March 31, 2025, Council minutes be hereby approved as presented.  P2025-09 Approval and Authorization By-law to Execute a Site Plan Control Agreement - 172 Vacation Inn Drive (Town File No. D111419)  T2025-02 Long Term Strategic Financial Plan Update  CAO2025-01 Operational Plan: 2024 Year End Accomplishments & 2025 Year Start (amended)  PRC2025-01 Maximizing Ice Facility Availability (amended)  Reports/Minutes of Other Committees and Boards (includes recommendation from the Trails and Active Transportation Advisory Committee regarding speed limit reductions to be referred to the Master Mobility and Transportation Plan for consideration)

THAT Staff Report P2025-08, “2025 Tourism Master Plan Workplan” dated March 31, 2025 be received; AND THAT the implementation of the Tourism Master Plan initiatives outlined in Report P2025-08 be supported; AND THAT Council approve an allocation of up to $70,000 from the Municipal Accommodation Tax Reserve Fund for costs related to the retention of consulting services to support implementation of the 2025 Tourism Master Plan Workplan; AND THAT staff be directed to bring forward a request for an additional internal resource position or partial position for review as part of the 2026 budgeting process, including an analysis of cost savings for a staff position instead of relying on consulting services; AND THAT a by-law to establish Collinwood Tourism to act as the Town of Collingwood’s Eligible Tourism Entity, including adopting the Business Case, establishing a process for interim board appointment, and delegating authority to Senior Town Administration to execute the necessary incorporation documents and undertake related processes, be enacted and passed; AND THAT after 2 years of establishment, the legal structure of the Eligible Tourism Entity be re-evaluated to determine if incorporation as a fully independent not-for-profit entity is feasible, among other matters that may impact sound governance; AND THAT the governance structure of the Interim Board for the proposed eligible tourism entity “Collingwood Tourism” identified in Appendix B: Business Case to Establish Collin

THAT the allocation of the proceeds be amended to 30% of the proceeds of the 2025 Mayor’s Golf Challenge be allocated to the 2026 Council Grants & Donation budget and the remaining 70% be allocated to the Collingwood & District Special Olympics; AND THAT paragraphs three and four be replaced with: THAT Council directs Staff to provide a submission in the similar format of current grant programs from the Collingwood and District Special Olympics to be considered within the Mayor’s Golf Tournament in future budget processes with regard to maintaining or making an adjustment to the level of support for Collingwood and District Special Olympics. Delete as no longer relevant: AND THAT Council directs Staff to update the 2017 Mayor’s Golf Challenge Reserve Policy to reflect the aforementioned changes.

THAT Staff Report PRC2025-02, Mayor’s Golf Challenge Beneficiaries, be received; AND THAT Council approves 30% of the proceeds of the 2025 Mayor’s Golf Challenge be allocated to the 2026 Council Grants & Donation budget and the remaining 70% be allocated to the Collingwood & District Special Olympics; AND THAT Council directs Staff to provide a submission in the similar format of current grant programs from the Collingwood and District Special Olympics to be considered within the Mayor’s Golf Tournament in future budget processes with regard to maintaining or making an adjustment to the level of support for Collingwood and District Special Olympics.

THAT By-law No. 2025-035, being a by-law to confirm the proceedings of the regular meeting of Council held April 14, 2025, be enacted and passed this 14th day of April, 2025.