Collingwood Public Library Board

THAT the content of the Collingwood Public Library Board Agenda for September 25, 2025, be adopted as amended: Addition - Other Business: Administrative discussion regarding Board member absenteeism Addition: - Other Business: Update on the Book Vending Machine

THAT the minutes of the regular meeting of the Collingwood Public Library Board held on Thursday, June 26, 2025 be adopted as presented and forwarded to Council for receipt at its next regular meeting.

THAT the In-Camera minutes of the June 26, 2025 Collingwood Public Library Board meeting be approved.

THAT the Collingwood Public Library Board approve the following reports as presented: Statistical Report Capital Financial Report Operating Financial Report Leadership Team Report

THAT the Collingwood Public Library Board approve the above policy as amended: Item 4: Respect for Privacy: Filming or photographing library patrons and staff without their explicit consent is strictly prohibited. All third parties taking photos, videos, audio recordings, and/or livestreaming should MUST obtain the consent of all individuals who may be captured in the content before doing so and advise the individuals of the proposed use of the content.

THAT the Collingwood Public Library Board approve the 2026 Fees and Charges as presented.

THAT the Collingwood Public Library Board approve Staff to develop and advertise the price of non-resident Library membership of $99.00 for the month of October 2025.

THAT Staff Report 2025-06, Multi-Use Recreation Feasibility Assessment Next Steps be received; AND THAT the Library Board direct staff to continue working with the Town’s Parks, Recreation and Culture department to explore the possibility to establishing a multi-use recreational facility with or without municipal and/or private partners by conducting a location assessment and site evaluation; AND THAT the locations considered be within or on the boundaries of the Town of Collingwood; AND THAT the Library Board authorize staff to work with municipal staff to pursue private and public expressions of interest from private land owners, Collingwood’s neighbouring municipalities, and County school board representatives; AND THAT the Library Board authorize the spending of up to $5,000 from the Library General Reserves to access realtor and other professional services as deemed necessary; AND THAT the site evaluations be based on a matrix that includes the following criteria: size, location, land use designation, zoning, environmental considerations, development and acquisition considerations, servicing, accessibility, visibility, compatibility with neighbouring properties, impact on existing facilities, proposals that include a Public Private Partnership (P3) opportunity, and other criteria as appropriate; AND THAT the results of the evaluation be reviewed by staff and the MURF Steering Committee and returned to the Library Board by the end of November 2025; AND THAT the Collingwoo

THAT Collingwood Public Library Board recognize that Member Squires has been absent due to work requirements and unable to attend recent meetings, but she has been an active participant in MURF Steering Committee meetings over the past several months; AND THAT the Collingwood Public Library Board authorizes Member Squire’s third consecutive absence due to work requirements.

THAT the Collingwood Public Library Board direct Staff to prepare a report outlining contingencies and options for the use of funds raised for the Book Vending Machine; AND THAT Staff honour the original intent of providing access to residents through the Book Vending Machine; AND THAT Staff take into consideration risk-management implications when identifying alternative uses for the funds, and report back to the Board when the information becomes available.

THAT the meeting of the Collingwood Public Library Board be hereby adjourned at 9:48 am.,