Council - Committee of the Whole

THAT the content of the Council-Committee of the Whole Agenda for March 31, 2025 be adopted as amended: Change of presenter for Item 5.3 Support of Arts and Culture Centre in Collingwood; Addition of the Staff Report for Item 14.2.1 CAO2025-01 Operational Plan: 2024 Year End Accomplishments and 2025 Year Start; Addition of the Staff Report for Item 14.2.2 PRC2025-01 Maximizing Ice Facility Availability. Agenda Item 13.2 NVCA Response to Amalgamation Consideration be moved under 5.2 Agenda item 10.2 Update re: Sound System at Eddie Bush Memorial Arena be moved under 5.3

WHEREAS the Town of Collingwood is aware that Oro-Medonte Council is seeking to start the amalgamation process between the Nottawasaga Conservation Authority (NVCA) and the Lake Simcoe Region Conservation Authority (LSRCA) as outlined in Section 11 of the Conservation Authorities Act; AND WHEREAS NVCA and LSRCA serve distinct and separate watersheds, each with unique ecological, planning and regulatory considerations, including LSRCA’s additional responsibilities under the Lake Simcoe Protection Act; AND WHEREAS no independent, expert analysis has been conducted to determine whether an amalgamation would improve efficiency and service delivery or whether it may instead result in increased costs, governance challenges, operational inefficiencies or dilution of focus on the needs of the individual watersheds; AND WHEREAS Council has been advised that the NVCA is actively collaborating with other Conservation Authorities and through a customer centric focus, has been making improvements to processes and procedures; THEREFORE BE IT RESOLVED that Council of the Corporation of the Town of Collingwood opposes the proposed amalgamation of NVCA and the LSRCA, as it has not been demonstrated that such a change would benefit watershed management, municipalities or the public; AND THAT Council supports the NVCA Board’s continued and enhanced collaboration between Conservation Ontario, and other Conservation Authorities to standardize processes and procedures where feasible, particularly

THAT the minutes of Council-Committee of the Whole meeting held March 17, 2025 (excluding Committee of the Whole recommendations), and special meeting of Council held on March 20, 2025, be approved as presented.

THAT the Committee of the Whole recommendations from its meeting held March 17, 2025 contained within the March 17, 2025, Council minutes be hereby approved as presented. P2025-07 120 Mountain Road Zoning By-law Amendment P2025-06 Proposed Official Plan Amendment: Delegation of Authority for Minor Zoning By-law Matters Reports/Minutes of Other Committees and Boards

THAT Staff Report C2025-05 , Amendments to the Order of Collingwood Policy, be received; AND THAT Council approve an amendment to the Order of Collingwood Policy to allow, in exceptional circumstances, for the selection committee to award the Companion of the Order of Collingwood to a recipient a minimum of one year after the Order of Collingwood has been received; AND THAT Council approve the amendment to the Order of Collingwood Policy to provide notification to unsuccessful nominees if consented by the Nominator.

THAT Staff Report CCS2025-01 , Advocacy and Intergovernmental Relations, Proposed White Paper, be received for information and context for a future strategy to support and prioritize the Town's advocacy efforts with other orders of government on matters that are critical for the delivery of a complete community but that are outside the jurisdiction of lower tier municipalities.

THAT Staff Report CCS2025-02 , Collective Agreement By-Law – Collingwood Professional Fire Fighters Association Local 938, I.A.F.F. be received; AND THAT By-Law No. 2025-023 , being a by-law to a renewed collective agreement between the Corporation of the Town of Collingwood and Collingwood Professional Fire Fighters Association Local 938. I.A.F.F., for the period January 1, 2024 to December 31, 2026, be enacted and passed this 31st day of March, 2025.

THAT Staff Report T2025-04 , Water Treatment Plant Development Charges Amendments, be received for information; AND THAT By-law No. 2025-024 , being a by-law to amend the Water Treatment Plant Development Charges, be enacted and passed this 31st day of March, 2025.

THAT the following By-laws be hereby enacted and passed this 31st day of March, 2025.

WHEREAS at its February 24, 2025 meeting, Council supported the Collingwood Downtown BIA Board of Management's process to fill the Board vacancy with an eligible member of the business improvement area through an open call to their membership and put forward their selected candidate to Council for formal appointment; THEREFORE BE IT RESOLVED THAT Council appoint David Conning as a member of the Collingwood Downtown BIA Board of Management effective March 31, 2025, and continue on as a Director for the remainder of the Term.

THAT Council herein move into Committee the Whole Session.

THAT Staff Report P2025-09 , “Approval and Authorization By-law to Execute a Site Plan Control Agreement – 172 Vacation Inn Drive (The Quad at Georgian Bay Hotel)” dated March 31, 2025 be received; AND THAT Site Plan Application File D111419 be approved subject to the following conditions: Registration of the Transfer of Easement (Water) in favour of the subject property; and Execution of a Site Plan Control Agreement with the Town of Collingwood; AND THAT an Authorization By-law to execute the Site Plan Control Agreement for a residential development at 172 Vacation Inn Drive be enacted and passed.

THAT Staff Report P2025 - 08 , “2025 Tourism Master Plan Workplan” dated March 31, 2025 be received; AND THAT the implementation of the Tourism Master Plan initiatives outlined in Report P2025-08 be supported; AND THAT Council approve an allocation of up to $70,000 from the Municipal Accommodation Tax Reserve Fund for costs related to the retention of consulting services to support implementation of the 2025 Tourism Master Plan Workplan; AND THAT staff be directed to bring forward a request for an additional internal resource position or partial position for review as part of the 2026 budgeting process, including an analysis of cost savings for a staff position instead of relying on consulting services; AND THAT a by-law to establish Collinwood Tourism to act as the Town of Collingwood’s Eligible Tourism Entity, including adopting the Business Case, establishing a process for interim board appointment, and delegating authority to Senior Town Administration to execute the necessary incorporation documents and undertake related processes, be enacted and passed; AND THAT after 2 years of establishment, the legal structure of the Eligible Tourism Entity be re-evaluated to determine if incorporation as a fully independent not-for-profit entity is feasible, among other matters that may impact sound governance.

THAT in accordance with the Procedural By-law, the meeting be extended past the five hour limit by an additional hour.

THAT Staff Report T2025-02 , Long Term Strategic Financial Plan Budget Update, be received; AND THAT Council approve an additional budget of $71,998 to complete the Long-Term Strategic Financial Plan (LTSFP) as per the Request for Proposal (RFP) process.

THAT Staff Report T2025-03, 2025 Council Community Grant Award, be received.

THAT Council include the approximate 4 organizations applications that were unsuccessful in the CRCG Grants and Donations for in-kind requests to be evaluated by Council members as part of the 2025 Council Grants & Donations; AND FURTHER THAT that the CCG be increased by approximately $8,000 from the remaining 2024 Mayor’s Golf Tournament proceeds.

THAT Staff Report T2025-03, titled Council Community Grant Award be

MacCulloch THAT Staff Report CAO2025-01 , Operational Plan: 2024 Year End Accomplishments & 2025 Year Start, be received for information.

MacCulloch THAT in accordance with the Procedural By-law, the meeting be extended by an additional hour.

THAT Staff Report PRC2025-01 , Maximizing Ice Facility Availability, be received; AND THAT Council direct staff to consult with the Collingwood Minor Hockey Association and the Collingwood Girls Hockey Association on the proposed rental scheduling adjustments yielding an additional 22.5 hours of ice time per week between Central Park Arena and Eddie Bush Memorial Arena, including their likelihood to use additional early and late day hours. AND THAT , if deemed viable by the CAO and Director, Parks, Recreation & Culture after consultation with the Collingwood Minor Hockey Association and the Collingwood Girls Hockey Association, Council direct staff to implement the rental scheduling adjustments, offering the additional hours evenly between the two associations. AND THAT Council direct staff to proceed with the proposed roof installation on the outdoor rink without the requirement to secure grant funding. AND THAT Council direct staff to implement the recommended low-cost upgrades to the outdoor rink to an upset limit of $20,000.

THAT the playing of the Canadian National Anthem be implemented at the beginning of Council meetings.

THAT Staff Report C2025-07, Response to US Trade War Tariff Impacts & Next Steps, be received; AND THAT Council direct to staff to: Continue to monitor the impacts of the tariffs, counter-tariffs, and other unplanned expenditures above the 2025 budget and develop financial strategies to help mitigate the effects, including further potential by-law and process amendments, where these actions do not have an unreasonably negative effect on Collingwood and Canada; Continue to proactively communicate with local businesses affected by tariffs, collaborate with the County of Simcoe to reinforce a regional approach, and undertake advocacy efforts including through the Federation of Canadian Municipalities, Association of Municipalities of Ontario and other umbrella organizations, and with upper orders of government to support these businesses as outlined in this Report or as opportunities arise; and Ensure alignment to the extent possible and feasible with the actions of upper orders of government, unless such alignment would demonstrably have negative impact on the Town or local businesses. AND THAT the playing of the Canadian National Anthem be implemented at the beginning of Council meetings.

THAT in accordance with the Procedural By-law, the meeting be extended by an additional hour.

THAT the following minutes of Other Committees and Boards be received and the recommendations contained be approved: Minutes - Collingwood BIA Annual General Membership Meeting - March 4, 2025 Minutes - Downtown Collingwood BIA Board of Management - March 13, 2025 Minutes - Accessibility Advisory Committee - February 20, 2025 Minutes - Museum Advisory Committee - March 20, 2025 Minutes - Trails and Active Transportation Advisory Committee - March 13, 2025 *Committee motion pulled for Council's consideration

THAT the recommendation of the Trails and Active Transportation Advisory Committee regarding the reduction of speed limits be

THAT Council herein rise from Committee of Whole and return to the regular Council meeting.

THAT By-law No. 2025-028 , being a by-law to confirm the proceedings of the regular meeting of Council held March 31, 2025, be enacted and passed this 31st day of March, 2025.

THAT the Council meeting be hereby adjourned at 9:10 p.m.

THAT Staff Report T2025-03, titled Council Community Grant Award be deferred to allow for consideration of the unsuccessful CRCG in- kind requests with the amount to be allocated be increased by approximately $8,000 from the remaining 2024 Mayor’s Golf Tournament proceeds.

THAT Staff Report CAO2025-01, Operational Plan: 2024 Year End Accomplishments & 2025 Year Start, be received for information.

THAT the recommendation of the Trails and Active Transportation Advisory Committee regarding the reduction of speed limits be referred to the Master Mobility and Transportation Plan:  Highway 26 West from Lighthouse Point to Harbour Street West/Balsam Street Intersection from 60km/h to 50/km/h  Cranberry Trail East from Highway 26 to the end of Cranberry Trail East Road from 50km/h to 40km/h  Sixth Street from Fisher Field Entrance to Osler Bluff Road from 80km/h to 60km/h