Council - Committee of the Whole

THAT the content of the Council-Committee of the Whole Agenda for December 2, 2024 be adopted as amended: Addition of Item 6.3.2 11589 Hwy 26 (Cranberry Marsh) amended staff report Addition of Item 7.5 11589 Hwy 26 (Cranberry Marsh) Site Plan Control By-law Addition of Item 7.6 11589 Hwy 26 (Cranberry Marsh) Zoning By-law Amendment By-law Addition of Item 10.2.1 T2024-26 2025 Budget - Draft #2 Staff Report

THAT the following minutes be approved as presented: Joint Special Council meeting held on October 30, 2024 Special Council meeting held November 13, 2024 Council-Committee of the Whole meeting held November 18, 2024 (excluding Committee of the Whole recommendations) Special Council meeting held November 20, 2024 Council meeting held November 25, 2024

THAT the Committee of the Whole recommendations from its meeting held November 18, 2024 contained within the November 18th, 2024, Council minutes be hereby approved as presented. P2024-29 Heritage Incentive Program Administrative Amendments (amended) Reports/Minutes of Other Committees and Boards

THAT Staff Report P2024-32, “Tourism Master Plan and Municipal Accommodation Tax” dated November 18, 2024 be received; AND THAT Section 5.4 of the draft policy be removed and defer how the 40% will be spent to the 2026 budget deliberations.

THAT Staff Report P2024-30 11589 Hwy 26 (Cranberry Marsh) Site Plan be

THAT the Committee of the Whole recommendations specific to Staff Report P2024-31 Servicing Allocation - Major Development Batch from its meeting held November 18, 2024 contained within the November 18th, 2024 Council minutes be approved, with the exception of the service allocation dedicated for the Cranberry Marsh Estates development which is

THAT the following By-laws be hereby enacted and passed this 2nd day of December, 2024.

WHEREAS the Town of Collingwood’s Strategic Plan states that the Town strives “to offer residents and visitors a healthy lifestyle of activities in beautiful and safe settings; AND WHEREAS the Strategic Plan outlines the intent of the Town of Collingwood to deliver a Traffic Calming Study and create a Policy in a timeline of 1 to 3 years; AND WHEREAS the Town of Collingwood is undergoing the creation of a Master Mobility and Transportation Plan (MMTP) for completion during the next budget cycle; AND WHEREAS Council requested its OPP Detachment Board representatives to reiterate to that Board the increasing speeding complaints from residents; AND WHEREAS the Collingwood OPP Detachment Board (formerly the Collingwood Police Services Board) previously conducted a cursory review of the Automated Speed Enforcement tool Pre-Covid at which time ASE was financially prohibitive; AND WHEREAS updated information would be valuable for Council to have in hand to consider the implementation of ASE before or in hand with the MMTP completion, as the updated model for a roll out of ASE is reported to have become affordable, effective and an important tool for reducing speeds and improving road safety accompanied with a source of income to offset costs of traffic calming; THEREFORE BE IT RESOLVED THAT Council direct Staff to facilitate a presentation to Council on the Automated Speed Enforcement program for information purposes at its earliest opportunity but not later than January 31st, 2025.

THAT Council herein move into Committee the Whole Session.

THAT Council approve the service requests under Talent Management to be added to the draft 2025 budget: HR Support (8 months) - $25,000 HRIS Setup and Subscription Fees - $50,000

THAT Council approve the service requests under Corporate Finance to be added to the draft 2025 budget: Payroll Software - $25,000

THAT Council approve the service requests under Corporate Finance to be added to the draft 2025 budget: Terminal Points - $390,000 (funded through reserves – no tax impact)

THAT Council approve the service requests under corporate finance to be added to the draft 2025 budget: Service Review (Fleet and Facility) - $65,000

THAT Council approve the operating service requests under Customer Service to be added to the draft 2025 budget: Conversion of Part Time to Full Time Position - $25,000

THAT Council approve the service requests under Talent Management to be added to the draft 2025 budget: Pay Policy Review - $275,000

THAT Council defer the service requests under Talent Management: Benefits Enhancement (Non-Union/Council) - $115,000 AND THAT consideration be made to implement over a two year period.

THAT Council approve the service requests under Talent Management to be added to the draft 2025 budget: Reduction of Salaries - ($390,000)

THAT Council defer consideration to remove the $130,000 for a Parks Recreation and Culture Master Plan Refresh; AND THAT Staff report back to Council with potential alternatives and scoping of the project at its next meeting.

THAT the $150,000 budget request for the Town Hall Refurbishment Program be

THAT Staff provide Council with more information regarding the request for $25K from the BIA to convert the Maintenance and Beautification Staffing Support position for potential synergies with Town staff.

THAT Council defer the approval of the $110,000 reserves budgeted for the Collingwood Police Building; AND THAT Staff provide clarification regarding who is responsible for paying for maintenance and repairs, including a review of items that are of priority in 2025.

THAT the $75,000 budget allocation for the Arena Sound Systems be allocated to the Eddie Bush Arena as a priority and any remaining funds be put toward Central Park Arenas sound system.

THAT Staff Report T2024-26 “2025 Budget Draft Two”, dated December 2, 2024, be received for information.

AND THAT Staff increase fees to the next highest round number for items under Private Property Compliance, Parks and Harbour, Pool and Arena Skating Fees.

THAT Staff Report T2024-24, 2025 Fees and Charges, be received; AND THAT Staff increase fees to the next highest round number for items under Private Property Compliance, Parks and Harbour, Pool and Arena Skating Fees; AND THAT Council and Council enacts and passes a by-law to establish the 2025 Fees and Service Charges.

THAT Staff Report T2024-25, 2023 Statement of Reserves and Reserve Funds be received.

THAT Council herein rise from Committee of Whole and return to the regular Council meeting.

THAT By-law No. 2024-091, being a by-law to confirm the proceedings of the regular meeting of Council held December 2, 2024, be enacted and passed this 2nd day of December, 2024.

THAT the Council meeting be hereby adjourned at 7:20 p.m.

THAT Staff Report P2024-30 11589 Hwy 26 (Cranberry Marsh) Site Plan be deferred; AND THAT Council receive legal advice regarding the land development at an in-camera meeting; AND THAT the passing of By-law No. 2024-089 and By-law No. 2024- 090 be deferred until such matter is dealt with in-camera.

THAT the $150,000 budget request for the Town Hall Refurbishment Program be deferred; AND THAT Staff report back regarding the priority work in 2025 and work that can be deferred until 2026.