Council - Committee of the Whole

THAT the content of the Council-Committee of the Whole Agenda for December 15, 2025 be adopted as amended: Addition of the Memorandum for Item 11.1 Simcoe County Recycling Changes Addition of the Staff Report for Item 14 Budget Discussion Continued

THAT the minutes of Council-Committee of the Whole meeting held December 1, 2025 (excluding Committee of the Whole recommendations) and Council Meeting held December 8, 2025, be approved as presented.

THAT the Committee of the Whole recommendations from its meeting held December 1, 2025, be hereby approved as presented. IN2025-12 Master Servicing Plan Award of Contract Reports/Minutes of Other Committees and Boards

THAT Staff Report P2025-23 “Development Approvals Process (DAP) and Fees Review - Proposed Update to Building Fees”, as amended, be received; AND THAT the proposed update to the Building Permit Fees be effective on January 1, 2026, per Appendix ‘B’ attached hereto; AND THAT Schedule A to By-law 2019-039 be replaced to align with the updated fees.

THAT Staff Report P2025-24 “Development Approvals Process (DAP) and Fees Review – Proposed Update to Planning and Development Engineering Fees”, as amended, be received; AND THAT the proposed update to the Planning fees be effective on January 1, 2026 per Appendix ‘A’ attached hereto; AND THAT the proposed update to the Development Engineering fees be effective on January 1, 2026, per Appendix ‘B’ attached hereto; AND THAT the proposed updates to the Planning and Development Engineering Fees be included in the 2026 Town Fees and Service Charges By-law.

THAT the following By-law be hereby enacted and passed this 15th day of December, 2025: By-law No. 2025-86, being a bylaw to adopt the 2026 Fees and Services Charges, excluding Fees Services and Charges related to Centennial Pool.

THAT the following By-law be hereby enacted and passed this 15th day of December, 2025: By-law No. 2025-86, being a bylaw to adopt the 2026 Fees and Services Charges, including Fees Services and Charges related to Centennial Pool.

THAT Council herein waive notice of motion in accordance with the Procedural By-law to consider the proposed motion pertaining to the Centennial Pool Fees - Commercial Category.

THAT the Centennial Pool fee increase under the Commercial Category in the 2026 Fees and Services Charges By-law no. 2025-86 not be imposed at this time; AND THAT Staff report back with recommendations if there is a more equitable fee structure for the Commercial Category.

THAT Council herein receive the General Consent Agenda; AND FURTHER THAT the information and opinions provided in the General Consent Agenda Items are that of the author(s) and are not verified or approved as being correct.

WHEREAS the Town of Collingwood Community-Based Strategic Plan prioritizes creating a safe and inclusive community, including enhancing transportation safety for residents and visitors; THEREFORE BE IT RESOLVED THAT Council pass and enact By-law 2025-087 to authorize the installation of a 4-way stop sign at the intersection of Cedar Street and Third Street.

THAT Staff refer the following to the MMTP discussions: THAT Council request staff to develop a phased approach for additional four-way stop intersections, prioritizing school zones and community safety zones; THAT these signs be funded through the 2026 Traffic Calming budget.

WHEREAS the Town of Collingwood is committed within its Community Based Strategic Plan under its Climate Change and Adaptation pillar to work with partners to take action on climate change. AND WHEREAS a key action under that pillar is to enhance emergency management and stormwater planning in the Town to help mitigate and adapt to the impacts of a more volatile climate and external environment. AND WHEREAS there is little to no budgeted funding in the 2026 budget to pursue proactive storm water management mitigation. AND WHEREAS Greenland Engineering is finalizing Phase 2 of the Storm Water Management Plan (SWMP) this month and is the keeper of progressive and significant modelling key to decision making on the impacts of storm water in the Town of Collingwood. AND WHEREAS it is anticipated that the expected total 100-year flood damages amount throughout the Town documented in the Phase 2 report of the SWMP has been determined to be devastating. AND WHEREAS there has been overwhelming public and council support at two previous Public Information Centres (PICs), including a strong reaction to address all flooding impact areas throughout the Town. AND WHEREAS the Cooperator’s Insurance Resilience Lab released a call for proposals on October 6th, 2025 for Climate Change and Adaptation projects with clear objectives of Risk Reduction and Resilience, Economic Uplift and Municipal Leadership with a submission deadline of January 30th, 2026, and final selection announcements Februa

THAT Council herein waive notice of motion in accordance with the Procedural By-law to consider the proposed motion pertaining to the the Proposed Reorganization of Conservation Authorities.

MacCulloch WHEREAS municipalities fund and govern conservation authorities under the Conservation Authorities Act; WHEREAS the Province proposes consolidating 36 conservation authorities into 7 regional entities, including merging NVCA into a “Huron–Superior Regional Conservation Authority” spanning 78+ municipalities; WHEREAS this configuration would create a geographically vast, administratively complex entity, dilute local accountability, and impose significant transition costs, delaying service delivery and housing approvals; WHEREAS NVCA has already implemented modernization measures aligned with provincial objectives within the current watershed-based governance model; WHEREAS the Town of Collingwood is currently served by two conservation authorities—the Grey Sauble Conservation Authority and the Nottawasaga Valley Conservation Authority—both of which would be negatively impacted by the proposed changes; THEREFORE BE IT RESOLVED THAT The Town of Collingwood does not support the proposed “Huron–Superior Regional Conservation Authority” boundary configuration outlined in Environmental Registry Notice No. 025-1257 and does not believe amalgamation is required; AND THAT the Town endorses further provincial evaluation of a more geographically coherent, cost-effective, and locally accountable watershed-based management model that advances the government’s priorities of efficiency, red-tape reduction, and timely housing delivery; AND THAT The Town requests that the Ministry e

THAT Council direct Staff to remove the following in the 2026 Staff and Council Proposed Budget: Non-Union Compensation adjustment to P55 policy - $166,000

THAT Council direct Staff to amend the following in the 2026 Staff and Council Proposed Budget: Reduce amount allocated to Georgian Bay Accelerator ($130,000) by 50% to the amount of $65,000 (*subject to the same previous conditions as the full allocation)

THAT Council direct Staff to remove the following in the 2026 Staff and Council Proposed Budget: Remove: Economic Development Coordinator Staff Position

THAT Council direct Staff to remove the following in the 2026 Staff and Council Proposed Budget: Remove: Staffing Request – HR Support conversion from Seasonal to FT - $54,000

THAT Staff Report T2025-22, Staff Proposed Budget (Draft Three), be received.

THAT Council approve the allocation of $336,648 related to the 2023 Ontario Provincial Police reconciliation to the 2025 fiscal year, to be funded from the projected 2025 operating surplus.

THAT Council approve modest and proportionate increases to the General Capital Levy and Special Capital Levy, resulting in additional funding of $133,203 and $66,777 respectively, in order to support asset renewal priorities identified in the Town’s Asset Management Plan and to maintain a blended tax rate increase of 2.75%.

THAT in accordance with the Procedural By-law, the meeting be extended past the five hour limit by an additional hour.

THAT Council herein move into Committee the Whole Session.

THAT Staff Report P2025-30 , Municipal Capital Facility By-law and Affordable Housing Incentive Pilot Program, dated December 15, 2025 be received; AND THAT Council approve and enact the Municipal Capital Facility By-law (MCFB) in accordance with Section 110 of the Municipal Act, 2001 as amended; AND THAT Council approve the Collingwood Housing Incentive Pilot Program Policy and direct staff to work toward launching the Pilot Program as soon as practical, including preparation of any remaining supporting materials as required; AND THAT prior to launching the Pilot Program, staff be directed to report back to Council on options and parameters for the sale or lease of Town-owned lands through the MCFB incentive framework and provide recommendations on policy amendments necessary to expand the Pilot Program to consider the disposition of the municipal lands at the corner of Poplar Side Road and High Street for affordable housing; AND THAT Council authorizes the Director of Growth and Development and/or the Treasurer to approve and execute funding agreements, along with such further ancillary documents necessary to implement the Pilot Program, on financial terms satisfactory to the Town Treasurer and on legal terms satisfactory to the Town Solicitor.

THAT Staff Report T2025-21 , Development Charges By-Law Amendment for Seasonal Structures, be received; AND THAT Council direct staff to proceed with preparing an amending by-law to establish a DC exemption for qualifying temporary or seasonal structures, including seasonal air-supported domes

THAT Staff Report T2025-22 , Amendment to the Council Community Grant Policy, be received; AND THAT Council hereby adopts the amendments to the Council Community Grant Policy, as detailed in Appendix 'A'

THAT the following minutes of Other Committees and Boards be received and the recommendations contained therein be approved: Minutes - Collingwood Public Library Board - October 23, 2025 Minutes - Trails and Active Transportation Advisory Committee - November 13, 2025 Minutes - Collingwood Public Library Board - November 27, 2025

THAT Council herein rise from Committee of Whole and return to the regular Council meeting.

THAT By-law No. 2025-088, being a by-law to confirm the proceedings of the regular meeting of Council held December 15 2025, be enacted and passed this 15th day of December, 2025.

THAT the Council meeting be hereby adjourned at 8:45 p.m.

WHEREAS municipalities fund and govern conservation authorities under the Conservation Authorities Act; WHEREAS the Province proposes consolidating 36 conservation authorities into 7 regional entities, including merging NVCA into a “Huron– Superior Regional Conservation Authority” spanning 78+ municipalities; WHEREAS this configuration would create a geographically vast, administratively complex entity, dilute local accountability, and impose significant transition costs, delaying service delivery and housing approvals; WHEREAS NVCA has already implemented modernization measures aligned with provincial objectives within the current watershed-based governance model; WHEREAS the Town of Collingwood is currently served by two conservation authorities—the Grey Sauble Conservation Authority and the Nottawasaga Valley Conservation Authority—both of which would be negatively impacted by the proposed changes; THEREFORE BE IT RESOLVED THAT The Town of Collingwood does not support the proposed “Huron–Superior Regional Conservation Authority” boundary configuration outlined in Environmental Registry Notice No. 025-1257 and does not believe amalgamation is required; AND THAT the Town endorses further provincial evaluation of a more geographically coherent, cost-effective, and locally accountable watershed-based management model that advances the government’s priorities of efficiency, red-tape reduction, and timely housing delivery; AND THAT The Town requests that the Ministry engage dire