Council - Committee of the Whole

THAT the content of the Council-Committee of the Whole Agenda for November 4, 2024 be adopted as amended: Addition of Item 9.3 BL2024-076 Municipal Law Enforcement Officer Appointment Addition of Item 13.3 Surplus Lands Motion Addition of Item 14.2.5 C2024-10 Short-Term Accommodation Licensing Service Update and Launch of Phase 2 Addition of Item 14.4.2 Notice of Motion, Expand Operating Hours for Collingwood Public Transit and request to waive the Notice of Motion.

THAT the minutes of Council-Committee of the Whole meeting held October 21, 2024 (excluding Committee of the Whole recommendations), and Council meeting held on October 28, 2024, be approved as presented.

THAT Council reconsider Resolution RES-052-2024 regarding Staff Report T2024-021 Water and Wastewater Rate Study considered at the October 7, 2024 Committee of the Whole meeting and approved by Council on October 21, 2024. (2/3 vote required)

THAT the Committee of the Whole recommendations from its meeting held October 21, 2024 contained within the October 21, 2024, Council minutes be hereby approved as presented. Staff Report PW2024-13 Riverside Townhomes Subdivision Assumption Staff Report P2024-26 Summitview Part Lot Control By-law Extension Staff Report P2024-27 125 Findlay Drive Tree Destruction Permit (as amended) Reports and Minutes of Other Committees and Boards 2025 Meeting Calendar (as amended)

THAT By-law No. 2024-073, being a by-law to appoint a Treasurer for the Corporation of the Town of Collingwood, be enacted and passed this 4th day of November, 2024.

THAT By-law No. 2024-074, being a Part Lot Control By-law under the provisions of subsection 50(7) of the Planning Act, R.S.O. 1990, c. P.13, as amended, pertaining to lands described as Blocks 234-236 Registered Plan 51M-1170, Town of Collingwood, County of Simcoe for the purpose of exempting the subject lands from the part lot control provisions of the Planning Act to create six separately conveyable semi-detached lots, be enacted and passed this 4th day of November, 2024.

THAT By-law No. 2024-076 , being a By-law to appoint a Municipal By-law Enforcement Officer for the Corporation of the Town of Collingwood (Smith-Craig)

THAT Council herein receive the General Consent Agenda; AND FURTHER that the information and opinions provided in the General Consent Agenda Items are that of the author(s) and are not verified or approved as being correct.

WHEREAS the Town of Collingwood declared a climate emergency in 2019 and committed to support UN Sustainable Development Goal 11; AND WHEREAS the Town of Collingwood 2024 updated Community Based Strategic Plan supports a community Vision that is Sustainable, Connected and Vibrant and identifies a Sustainability Pillar as one of working with partners to take action on climate change; AND WHEREAS the Town of Collingwood has taken action on these goals through the creation of a Climate Change Specialist position, the on-going development of a Climate Change Strategy, and the support and engagement of the citizen-based Collingwood Climate Action Team (CCAT) to assist in this work; AND WHEREAS CCAT propose to create a Green Economy Southern Georgian Bay Hub pilot, in partnership with Green Economy Canada and other SGB communities to further advance the Town’s sustainability goals through the engagement of the business community; AND WHEREAS initial work on the pilot began in June 2024 and will run until December 2025 with Cohort One launching in December and Cohort Two launching in May 2025; AND WHEREAS these works will exceed the CCAT budget and mandate for 2024 and 2025; THEREFORE IT BE RESOLVED the Town of Collingwood support the 2024 Cohort One of the Green Economy Southern Georgian Bay Hub pilot in the amount of $3500; AND THAT, financial support of Cohort Two in the amount of $5000 be advanced for discussion under the 2025 Community Not for Profits Donations Budget; AND THAT

WHEREAS elections rules need to be clear, supporting candidates and voters in their electoral participation and election administrators in running elections; AND WHEREAS legislation needs to strike the right balance between providing clear rules and frameworks to ensure the integrity of the electoral process; AND WHEREAS the legislation must also reduce administrative and operational burden for municipal staff ensuring that local election administrators can run elections in a way that responds to the unique circumstances of their local communities; AND WHEREAS the Municipal Elections Act, 1996(MEA)will be30 years old by the next municipal and school board elections in 2026; AND WHEREAS the MEA sets out the rules for local elections, the Assessment Act, 1990 and the Education Act, 1990also contain provisions impacting local elections adding more places for voters, candidates, and administrators to look for the rules that bind the local democratic process in Ontario; AND WHEREAS with rules across three pieces of legislation, and the MEA containing a patchwork of clauses, there are interpretation challenges, inconsistencies, and gaps to fill; AND WHEREAS the Act can pose difficulties for voters, candidates, contributors and third-party advertisers to read, to interpret, to comply with and for election administrators to enforce; AND WHEREAS while local elections are run as efficiently and effectively as can be within the current legislative framework, modernization and continuous

THAT Council herein waive notice in accordance with the Procedural By-law to consider a motion pertaining to the expanding operating hours for Collingwood Public Transit.

WHEREAS the Town of Collingwood is aspiring to be both an Inclusive and Accessible Community for all residents and visitors; AND WHEREAS the Town of Collingwood is experiencing pressures related to the current operating hours for both conventional transit (Colltrans) and specialized transit (TransitPlus) ; THEREFORE BE IT RESOLVED that Council direct staff to include in the 2025 budget funding to increase the hours of service for both conventional and specialized transit to incorporate a one (1) hour earlier to current start time and two (2) hours past current end time, such that the services will operate from 6 am until 11 pm.

THAT Council declare the municipally owned property identified as: PLAN 73 PT LOT 12 BEECH ST W/S PLAN 73 PT LOT 12 BIRCH ST E/S (laneway between 16 and 20 Beech Street), as surplus to the needs of the municipality; AND FURTHER THAT Council instruct staff to proceed with the potential sale of the subject property including the provision of requisite notice.

THAT Council herein move into Committee the Whole Session.

THAT Staff Report CAO2024-10 , Operational Plan 2024-Q3 Status Update, be received.

THAT Staff Report T2024-22 , 2024 Quarter Three (Q3) Financial Report, be received for information.

THAT Staff Report PW2024-14 , Van Dolder’s Industrial Subdivision Assumption, be received; AND THAT Council approve the assumption of the road, municipal services and stormwater pond within the Van Dolder’s Industrial Subdivision; AND THAT Council enact and pass a by-law to assume the road, municipal services and stormwater pond within the Van Dolder’s Industrial Subdivision and dedicate Greco Court as a highway upon Staff confirmation clause 46.21 is complete.

THAT Staff Report P2024-28 , “Delegation of Authority for Land Use Planning Matters – Implementation of Development Process and Fees Review Report Recommendations” dated November 4, 2024, be received; AND THAT an amending by-law to By-law 2020-059, being a by-law to delegate certain powers and duties to officers and employees of the Town of Collingwood, be enacted and passed as outlined in this Report to facilitate staff delegated approval under the Planning Act for the following matters: Subdivision Plans and Condominium Description matters, more specifically: Part lot control; Deeming by-laws; Execution of development agreements, including pre-servicing agreements, and final registration/approval; Minor “redline” amendments; Consents matters, more specifically: Validation and cancellation certificates; AND THAT within the amending by-law to By-law 2020-059 the following matters be addressed for the purposes of clarifying and consolidating the existing staff delegated authority: Condominium exemptions, subject to criteria as outlined in Report P2021-36 and By-law 2013-034 as amended by By-law 2021-082; Servicing Capacity Allocation extensions for site plans, in accordance with the approved Policy, dated January 30, 2023; AND THAT for the purposes of consolidated staff delegated authority in By-law 2020-059, as amended: By-law 2013-034 as amended, being a by-law to designate signing authority under the Planning Act, be repealed in its entirety; and Sections 6, 7 and 8 of By-l

THAT Staff Report C2024-10 , “Short-Term Accommodation Licensing Service Update and Launch of Phase 2”, be received; AND THAT Council enact and pass the updated Short Term Accommodation Licensing By-law to launch of Phase 2 of the Short-Term Accommodation Licensing Service as outlined herein; AND THAT Staff be directed to monitor the outcomes of the STA Licensing Service and report back to Council within one year of the implementation with an update and any recommended adjustments.

THAT the following minutes of Other Committees and Boards be received and the recommendations contained be approved: Accessibility Advisory Committee Meeting - September 19, 2024 Collingwood Public Library Board Meeting - September 27, 2024 Trails and Active Transportation Committee Meeting Minutes - October 10, 2024

THAT the Collingwood Heritage Committee recommend that Council approve an increase of $10,000 to the overall Heritage Grant Program 2025 Budget.

THAT the Collingwood Heritage Committee support the use of Reserve Funds in the amount of $15,000 for the purpose of the Preparation of an Emergency Preparedness Protocol for Heritage Properties.

THAT the Collingwood Heritage Committee Meeting Minutes of October 3, 2024 be received.

THAT Council herein rise from Committee of Whole and return to the regular Council meeting.

THAT By-law No. 2024-075, being a by-law to confirm the proceedings of the regular meeting of Council held November 4, 2024, be enacted and passed this 4th day of November, 2024.

THAT the Council meeting be hereby adjourned at 6:13 p.m.

THAT the content of the Council-Committee of the Whole Agenda for November 4, 2024 be adopted as amended:  Addition of Item 9.3 BL2024-076 Municipal Law Enforcement Officer Appointment  Addition of Item 13.3 Surplus Lands Motion  Addition of Item 14.2.5 C2024-10 Short-Term Accommodation Licensing Service Update and Launch of Phase 2  Addition of Item 14.4.2 Notice of Motion, Expand Operating Hours for Collingwood Public Transit and request to waive the Notice of Motion. Council – Committee of the Whole Minutes – November 4, 2024 Page 1 of 12

THAT By-law No. 2024-076, being a By-law to appoint a Municipal By-law Enforcement Officer for the Corporation of the Town of Collingwood (Smith-Craig) Council – Committee of the Whole Minutes – November 4, 2024 Page 3 of 12

THAT Staff Report PW2024-14, Van Dolder’s Industrial Subdivision Assumption, be received; AND THAT Council approve the assumption of the road, municipal services and stormwater pond within the Van Dolder’s Industrial Subdivision; AND THAT Council enact and pass a by-law to assume the road, municipal services and stormwater pond within the Van Dolder’s Council – Committee of the Whole Minutes – November 4, 2024 Page 8 of 12 Industrial Subdivision and dedicate Greco Court as a highway upon Staff confirmation clause 46.21 is complete.

THAT Staff Report P2024-28, “Delegation of Authority for Land Use Planning Matters – Implementation of Development Process and Fees Review Report Recommendations” dated November 4, 2024, be received; AND THAT an amending by-law to By-law 2020-059, being a by- law to delegate certain powers and duties to officers and employees of the Town of Collingwood, be enacted and passed as outlined in this Report to facilitate staff delegated approval under the Planning Act for the following matters:  Subdivision Plans and Condominium Description matters, more specifically: o Part lot control; o Deeming by-laws; o Execution of development agreements, including pre- servicing agreements, and final registration/approval; o Minor “redline” amendments;  Consents matters, more specifically: o Validation and cancellation certificates; AND THAT within the amending by-law to By-law 2020-059 the following matters be addressed for the purposes of clarifying and consolidating the existing staff delegated authority:  Condominium exemptions, subject to criteria as outlined in Report P2021-36 and By-law 2013-034 as amended by By-law 2021-082;  Servicing Capacity Allocation extensions for site plans, in accordance with the approved Policy, dated January 30, 2023; Council – Committee of the Whole Minutes – November 4, 2024 Page 9 of 12 AND THAT for the purposes of consolidated staff delegated authority in By-law 2020-059, as amended:  By-law 2013-034 as amended, being a by-law to designate signing

THAT Staff Report C2024-10, “Short-Term Accommodation Licensing Service Update and Launch of Phase 2”, be received; Council – Committee of the Whole Minutes – November 4, 2024 Page 10 of 12 AND THAT Council enact and pass the updated Short Term Accommodation Licensing By-law to launch of Phase 2 of the Short-Term Accommodation Licensing Service as outlined herein; AND THAT Staff be directed to monitor the outcomes of the STA Licensing Service and report back to Council within one year of the implementation with an update and any recommended adjustments.

THAT the Collingwood Heritage Committee Meeting Minutes of October 3, 2024 be received. Council – Committee of the Whole Minutes – November 4, 2024 Page 11 of 12